Pre-Paid voucher (Agency Pays Supplier as Creditor)

Pre-Paid voucher (Agency Pays Supplier as Creditor)

8.1 Pre paid voucher - agency pays supplier as a creditor.

• Where a supplier is used frequently by the agency and is paid by cheque, the supplier can be set up as a creditor (In back office).
• PURCHASE FROM will be the supplier set up as a creditor. Type in the creditor code (if known) and tab. Full name of creditor will appear to the right of the browse button. Alternatively, use the CREDITOR BROWSE
• SUPPLIER NAME - Type in supplier code and tab - full name and stored details of supplier will fill in on the booking screen. Theses details will also download onto Itinerary, etc. Alternatively, use the SUPPLIER/PRINCIPAL CODE BROWSE.
• Continue with all relevant details on the booking screen as these will fill in on itinerary, etc.

NOTE: PAYMENT TYPE is not filled in even where the client is paying the agency by credit card as the agency will either debit or bank the proceeds of the transaction.

• Go to OPTIONS on left list bar
• Go to DIRECT VOUCHER PRINT

The VOUCHER PRODUCTION screen then becomes accessible

• Select VOUCHER TYPE as PRE PAID
• Fill in passenger names from drop down list.
• Add COMMENT where appropriate.
• Select YES or NO to INCLUDE PRICING
• Select PRINT/SAVE or SAVE
• Go to your ACCOUNTING List Bar
• Click on RECEIPT MONEY
• Receipt Money into Client file / SAVE
• Click on PAY SUPPLIER – Then Pay Supplier - Fill in the cheque number of the cheque used to pay for this booking.
• The net due is OUTSTANDING in the top section, also seen as AMOUNT TO PAY in the lower section.
• Click on MAKE PAYMENT

• Check TRANSACTION DRILLDOWN to see booking file has balanced